POS software is relatively easy to make secure, but it takes constant diligence on the part of merchants to keep it that way. Taking the necessary steps to ensure point of sales systems are safeguarded from potential threats is essential to protecting your company and the personal information of your clients.
System security requires a comprehensive methodology, as there are many different aspects of an operation that need protection. That's why companies such as Windward Software use a layered approach to security. Rather than rely on just one protocol, they have several overlapping safeguards in place, so if one fails, there's backup available.
For business owners and managers, here are several helpful hints that'll help keep your POS system protected:
1. Restrict employee access to the Internet
Offering employees open access to the Internet through POS software systems represents a significant security risk. Even if they were conducting a search related to their role, they could accidentally expose the system to threats on the Internet.
If online searches are a required aspect of your business operation, keep them limited to POS-related activities.
Also, by assigning each worker with a password and a security access level befitting their position, they'll be able to perform their required duties without having the ability to access sensitive information. For example, you could allow front-end employees to perform basic operations such as:
- Inventory checks
- Store transfers
- Basic sales and refunds
But deny them access to:
- Other sensitive accounting or employee information
In other instances, it's possible to allow authorized workers to view information on-screen, but deny them the ability to change it.
2. Use strong passwords
This might seem like a no-brainer, but there are a surprising number of businesses that neglect to change the default passwords after the initial setup of a POS network. Unfortunately, cybercriminals are constantly looking to exploit companies that make this oversight. That's why businesses are encourage to:
- Change passwords on a regular basis
- Use unique account names
- Use complex passwords that incorporate alphanumeric symbols
There are a number of network devices that make up a system, so make sure you change the default password for each one.
3. Keep software constantly updated
No matter which type of POS system you use, it's important to ensure you're using the most up-to-date version. Software is constantly being updated to fix bugs and eliminate potential security risks. By updating to the latest software as soon as it's available, you'll greatly reduce your vulnerability to malware attacks.
Some smaller companies balk at the idea of investing in the latest version of a POS system (and computer software in general), but considering the amount of damage a cyber attack can have on their operation, it's money well spent.
If you operate a smaller company that's getting ready to expand, read: Growing Company? Windward Software Will Grow with You.
Looking for POS software that offers enhanced security? Windward System Five is a comprehensive business solutions application that'll streamline every aspect of your operations, while providing robust security features. Call us to learn how we can help make your business run smoother.