Long Term Contracts is part of Rental & Fleet Utilisation in Windward System Five. System Five includes 6 documented capabilities here — all 6 optional. Trades that lean on it include Powersports Sales Service & Rental, Party & Equipment Rental Businesses, Medical Supply Sales, Service & Rental.
These 6 capabilities sit within System Five's 1287-capability documented set — a selection, not a ceiling.
Catch declined cards before money goes missing
Declined authorizations are flagged in the Credit Card column and highlighted in red on the Summary tab, with double-click drill-through to the invoice so the cause — usually expired or incorrect card details — can be resolved with the customer.
Control which contracts renew and when
Renewals can start from a specified date or from each contract's own period end, include open-ended rentals with no end date, be filtered to one customer, renew work orders or invoices, and list item detail per contract. Renewals process the current department only.
Keep renewal billing right after line changes
Items returned before the renewal ran, and lines flagged "do not recalculate", keep their original start and end dates through the renewal; all other lines are updated to the new invoice period and repriced.
Print this period renewed contracts in one batch
The Summary tab lists original and new contract numbers with new start and end dates and prints the completed A/R invoices and the newly created work orders or invoices as two selectable batches.
Bill long-term hires every period automatically
The Renew Rentals report finds work orders or invoices carrying the designated rental sub-type that expire in a chosen date range and have at least one item still OUT, converts them to accounts receivable and duplicates them forward for the next period — billing the period while the equipment stays on site.
Charge the card on file each period
With card details collected for later authorization, renewal invoices are charged to the customer's stored credit card as part of the renewal run, with a Credit Card column on both the report and summary showing what will be and what was processed. Requires Mercury Payment Systems or a Datacap NETePay processor, with AVS recommended.
Yes. The Renew Rentals report finds work orders or invoices carrying the designated rental sub-type that expire in a chosen date range and have at least one item still OUT, converts them to accounts receivable and duplicates them forward for the next period — billing the period while the equipment stays on site. This is optional in System Five.
Yes. With card details collected for later authorization, renewal invoices are charged to the customer's stored credit card as part of the renewal run, with a Credit Card column on both the report and summary showing what will be and what was processed. Requires Mercury Payment Systems or a Datacap NETePay processor, with AVS recommended. This is optional in System Five.
Every capability on this page is documented in the System Five capability index. Last updated 2026-11-05.