Rate Structure is part of Rental & Fleet Utilisation in Windward System Five. System Five includes 11 documented capabilities here — all 11 optional. Trades that lean on it include Powersports Sales Service & Rental, Party & Equipment Rental Businesses, Medical Supply Sales, Service & Rental.
These 11 capabilities sit within System Five's 1287-capability documented set — a selection, not a ceiling.
Give the customer the best rate automatically
The system computes the rental charge from the elapsed out-to-in time across the hourly and daily rate ladder and gives the customer the best price the rate card allows.
Bill hire time against my opening hours
Rental start and end times are set individually for each day Sunday through Saturday, and those hours define the business day shown down the left of the day-view booking grid.
Skip charging for days we were shut
Specific days can be set as non-chargeable so nothing is billed for them, as an alternative to a reduced weekend rate. A holiday inside a rental period can also be handled by shortening the period, locking the price, then restoring the dates.
Show the customer how the charge adds up
With supervisor override on, a Calculations tab in the rental status dialog shows how the rental charge was arrived at, and the completed invoice shows time out, time in and how the price was determined.
Give trade customers their own hire rate
A rental line's price can be set from a customer price level, with the level's price shown for the rental period already set on the line.
Hold an agreed price when dates change
A clerk can override a rental line price or add a discount; a flag is then set so the system stops recalculating that line even when dates change. Clearing the flag restores automatic pricing.
Price a whole class of kit at once
Rules define how each rate type calculates and associate rate types with inventory sub-categories, so a whole class of equipment inherits a pricing method rather than being priced item by item.
Add a standard surcharge to every hire
Additional charges can be configured as a percentage of the rental items on an invoice.
Catch gaps and overlaps in my rates
Once time periods are defined, the setup runs a coverage check for overlapping or missing periods across the ladder.
Set hourly to monthly hire rates
Rates are structured across hourly, half-day, full-day, weekly and monthly time periods, each of which can be activated or de-activated without being deleted. Rates are then attached per item on the Rental Rates tab.
Charge more in season, less midweek
Rates vary by date period as well as duration — weekday versus weekend, summer versus winter. A shop closed Sunday can charge a single Weekend Rate for a Saturday-out, Monday-back rental.
Yes. Rates are structured across hourly, half-day, full-day, weekly and monthly time periods, each of which can be activated or de-activated without being deleted. Rates are then attached per item on the Rental Rates tab. This is optional in System Five.
Yes. Rates vary by date period as well as duration — weekday versus weekend, summer versus winter. A shop closed Sunday can charge a single Weekend Rate for a Saturday-out, Monday-back rental. This is optional in System Five.
Yes. The system computes the rental charge from the elapsed out-to-in time across the hourly and daily rate ladder and gives the customer the best price the rate card allows. This is optional in System Five.
Yes. Specific days can be set as non-chargeable so nothing is billed for them, as an alternative to a reduced weekend rate. A holiday inside a rental period can also be handled by shortening the period, locking the price, then restoring the dates. This is optional in System Five.
Yes. With supervisor override on, a Calculations tab in the rental status dialog shows how the rental charge was arrived at, and the completed invoice shows time out, time in and how the price was determined. This is optional in System Five.
Yes. Rules define how each rate type calculates and associate rate types with inventory sub-categories, so a whole class of equipment inherits a pricing method rather than being priced item by item. This is optional in System Five.
Every capability on this page is documented in the System Five capability index. Last updated 2026-11-05.