Equipment Rental Business Software Overview

Equipment Rental Business management made simple

With Windward Software's rental solution, you can get customers in and out quickly, control inventory and scheduling, instantly see up-selling opportunities, rent and sell on the same invoice, and earn more profit by automating your business processes from point of sale to back-end accounting. 

Start working smarter with Windward’s rental software.

Designed For Both Rentals & Sales

Windward Software's equipment rental software includes point of sale (POS), reservations, inventory control and accounting modules designed to help you run your rental business, instead of just reporting on it. You’ll be able to monitor efficiency (rented hours vs. available hours) and profits by tracking every transaction in detail to meet management needs. This applies to both long-term (e.g. monthly) or short-term (e.g. daily or weekly) equipment rentals.

Inventory Types

Equipment rental inventory can be moved from rental to retail and back effortlessly. Prices can also be marked down according to condition.

Serial Number for Inventory Support

Sales, warranties and floor planning are all tied to the serial number of each item. With some warranties lasting 10 years (or longer), the issue is more important now than ever. Windward Software's serial number control is superior to others because it's based on the real world.

Rental History

If you have equipment that gets rented for months at a time, our recurring rentals feature lets you create a template of the rentals for your customer. It then creates invoices and can even process credit cards with the click of a button. Rental history can be quickly displayed on-screen or printed, showing the past history of a piece of equipment for any date range selected (e.g. last three months etc.).

Upselling Made Easy

Additional supplies can be automatically suggested or added to invoices. For example, renting a photocopier may also prompt the salesperson to ask if the customer would like extra toner or paper. Renting a forklift may prompt the salesperson to ask if the customer would like an additional tank of propane, or the new extended forks. This allows you to effortlessly increase your ‘add-on’ sales to generate extra revenue.

Touchscreen Technology

You can create either a global (system wide) or local (this workstation only) button layout for retail counter sales. This allows certain key retail features to be displayed in an intuitive fashion.

E-Commerce Solutions

Whatever your Internet goals, Windward E-Commerce has the customizable shopping cart software solutions to help your business succeed online. This powerful software package integrates your online and offline businesses, providing you with optimal control and flexibility.

Audio / Visual Rentals

Whether renting equipment for big movie productions or family birthday parties, our rental software can be tailored to suit the unique AV subsector where the core value is customer relationships. This includes:

• Teaching customers how to use equipment
• Servicing rental and non-rental equipment
• Deliveries
• Upselling lights, cameras and other equipment

In order to manage all these things, you need to have a strong and robust business management solution that frees up your time to spend with each and every customer.

Accounting Features

Windward’s rental software is a more complete solution than many of its competitors. It comes fully integrated with a built-in accounting program so you can manage all of your company's accounting needs with one convenient package. The system includes general ledger, accounts payable, check writing, financial statements and much more. There’s no need to switch programs or duplicate your business entries. System Five is also fully scalable so that as your business grows, our rental software grows with you.

Easy Access to Rental Equipment

Your customers will enjoy fast and efficient checkouts of on-hand rental inventory and reserved inventory and services. Payment methods can be configured by time period, and the system can be set up to automatically incorporate late fees and reservation updates. Rental equipment is easily set up to make future inquiries extremely fast. Based on individual items or groups of similar items, rental inquiries are quickly performed allowing you to answer most inquiries over the phone.

Lawn and Garden Rentals Made Easy

More than any other sub-segment of the rental business, lawn and garden businesses have to be able to do it all:

• Service inventory and products
• Dealing with warranties and brands you may not even sell or rent
• Sell or rent to contractors and DIYs
• Provide a one-stop-shop for everything related to your customers project

If your customer is installing an irrigation system, you have to be able to rent a trencher, sell irrigation pipe and fittings, and/or service sprinkler heads. 

What's more, there’s never really a seasonal downtime in the lawn and garden sector. As soon as fall projects come to completion, snow removal starts. After that, spring vigor brings retaining walls and water features.

Create Time for Your Customers

Windward’s rental software solutions manage all of the back-end processes, freeing you and your staff to build customer relationships. You can show a weekend warrior how to operate a Bobcat, make sure he has the right tools for the job, and make sure he has all the piping, blades, etc. to do it right the first time. 

Our rental software will also save you time by streamlining inventory management, order tracking, quote creation, reservations and contract printing. 

What's Working in Your Business? Reports Will Tell You

Windward’s powerful reports give you all of the information you need to make informed decisions about your rental business.  Report on sales, customers, staff, departments, even multiple locations - find out where the money is made and lost.

A Party They Won’t Forget

Windward’s event and party rental software for businesses is all about customer relationships. Whether it's a birthday party or a wedding, every customer expects the event to be perfect. The chairs need to be just right, the silverware must sparkle...basically, everything has to go off without a hitch. Whether you’re selling or renting equipment (or both), Windward’s rental software can make it happen.

From Quote to Pickup

In the party and events supply rental business, you’re usually involved with the client from the moment you start quoting.  You need a strong rental software solution that allows you to focus on building customer relationships and providing the best service possible. Windward System Five manages all the back-end processes so that you can manage your business efficiently and smoothly.